1. Gantries at 347(Main) and 344
It is important to erect Barriers/ Gantries to prevent unauthorised/illegal parking in our estate upon legal Privatisation. Protem and HDB are in collaboration to source for Vendors to set up Barriers/Gantries as Protem lacks legal entity to act.
Pending Gantries installation, Protem proposed to HDB to erect signage of “Private estate” at strategic locations to discourage trespasses and illegal parking including Sundays and Public Holidays. Car decals will be issued to car owners. Outsider unauthorised parking will be dealt with.
2. Boundary Fencing
This is dependent on the quantum of Sinking Fund transferred to us from AHPETC(TC). We propose 2 Gantries and 6 side gates with or without closed circuit camera. This issue will be discussed in the MCST AGM. Please have a balanced view from different angles.
3. Parking Charges and Monthly maintenance fee
HDB will explain in their circular to Residents in due course.
4. Common Area Defects
Block representatives have conducted a walk about with HDB and Managing Agent
on 24 May 2014, to inspect defects in each block. Prior to this inspection, photos of defects were sent to TC for repair purposes. The consolidated defects of the 7 blocks were sent out in late May to TC GM Ms How Weng Fan with copy to Mr Png Eng Huat for their perusal. Repair work is in progress until this week. Officially on 13 Jun 2014 TC will cease responsibility and hand over to Interim Manager HDB acting as Management Corporation for the first 90 days, with an appointed Managing Agent (MA) to carry out daily maintenance. HDB will be the Caretaker for the interim period of 3 months. Eventually, a Management Corporation will be formed to oversee all future maintenance and improvements.
5. Sinking Fund
In Aug 2011 we were informed that our Estate’s audited Sinking Fund was S$1,074,940 as at 31 Mar 2010. Subsequently almost every 3 months we pursued TC to update us, and seek clarification for segregation of Accounts from the HDB Clusters after HDB/MND Privatisation Notification dated 30 Jul 2010. TC was slow to respond despite Protem meeting MP Mr Png Eng Huat at his meet the people session on several occasions. Finally in a recent meeting with Png and TC GM How Weng Fan, How said there is no requirement in the Town Council Act to segregate accounts. Png revealed verbally an unaudited figure of S$328,000 as at 31 Dec 2013 .
Given that there may be major expenditures in the past few years, there were also monthly contributions from every household of 286 units. Protem felt the amount is far too low. This Sinking Fund issue will be tabled in the MCST AGM.
6. New Carpark at 348/349
This new carpark is a replacement of 17 lots at 344 rendered obsolete in view of boundary line and future fencing of Estate. It comes under HDB purview and expense. HDB and project consultant Surbana International has made preliminary surveys on 4 sites and found that this is the best site in terms of underground pipes and Singtel cable clearance , plot size, nearness and minimum disturbance to Residents. The new car park, scheduled to be completed by 25 Jun 2014, will add a maximum 14 new lots and 1 handicap lot to Sector 2 comprising 347, 348, 349 and 350 which has 195 lots (196 lots but 1 lot converted to handicap at 347) After completion it will have 209 lots excluding 3 layby lots(visitor and service truck to register before proceeding) near 347 beside future guard house to cater to 214 households.
Sector 1 comprising 344, 345 and 346 after removal of 17 lots, still has 90 lots available for 72 households, more than sufficient. Sector 1 and sector 2 are not inter crossable by car.
7. Others
a. Fire safety compliance installation are in progress. Main Contractor STL installed 5 hosereel water tanks on roof top of the 5 low rise blocks for fire fighting purpose. 349 and 350 will be installed with water pumps connected to existing water tanks. Installation completion is expected by end Jun.
b. Proposed Name for branding our Privatised Estate. Kindly submit your favourite fresh names for consideration, 3 choices per household via Website below.
c. Block Name/Number. Please suggest as well as it should be discussed in AGM.
d. AHPETC and HDB Signage should preferably be replaced by our own design in due course.
We want your feedback and suggestion, feel free to write to us via the Website http://hg7hudc.blogspot.sg on the Tab "Feedback". If you find it difficult to access, please email to mcst4013@gmail.com
We will respond only to the Owners who identify themselves indicating block and unit numbers, and at least one contact (Email or phone).
Thank you, with best regards.
Protem Committee
For Privatisation of Hg7(N3)HUDC
Thursday 12 June 2014
8TH MINUTES OF PROTEM COMMITTEE MEETING 25 March 2014
PROTEM COMMITTEE MEETING
PRIVATISATION WORKS FOR HOUGANG AVE
8TH MINUTES OF PROTEM COMMITTEE MEETING
DATE : 25th March 2014 (Tuesday)
TIME : 7.30pm to 9.00pm
VENUE : Hougang Community Club, Conference Room
PRESENT : Housing & Development Board – HMG/HMPS
Ms. Diana Tan - Senior Engineer
Housing & Development Board – EAPG
Ms. Sophia Lee - Principal Estate Manager
Ms. Sandy Hong - Executive Estate Manager
Housing & Development Board – Carpark Section
Mr. Yeo Eng Yong Andrew - Senior Estate Manager
Mr. Tan Joo Ping Jeffrey - Principal Administrative Executive
Protem Committee
Mr. Lee Meng Chin - Chairman
Mr. Cheong Chee Keong - Vice Chairman
Mr. Cheoh Cheng Liam - Member
Mr. Kwan Lian Mum - Member
M/s Surbana International Consultants Pte Ltd / SIPM Consultants Pte Ltd
Mr. Ng Cheong Kheng - Vice President
Ms Jenny Wong - AVP (Architectural)
Mr. Yap Teck Gim - Site Supervisor
Mr. Sarkar Mohmmad Mohsio - Site Supervisor
M/s STL Construction Pte Ltd
Mr. Yin Wei - Project Manager
Mr. Solai Saravanan - Safety Coordinator
Ms Jasmin See - Public Relations Officer
Absent with Apologies:
Mr. Sulaimi Bin Erpah - Surbana M&E Engineer
S/No.
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Matters Discussed
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Action By
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1
1.1
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Confirmation of Previous Minutes of Meeting
The previous minutes of meeting was confirmed with no amendments.
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2
2.1
2.2
2.3
2.4
2.5
2.6
2.6.1
2.6.2
2.6.3
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Briefing by A&A contractor
STL Project Manager, Mr. Yin Wei briefed the meeting on the A&A Works as follows:
Update of Progress of Works
Upcoming works
•Replacement of fire-rated Timber Door to Main Door (Outstanding Units)
•Replacement of fire-rated Refuse Chute Hopper (Outstanding units)
•Erection of Brick Wall for bought over Recess Area (Blk 349)
•Replacement of Existing Inspection Door (Top Most Storey)
•Spalling Concrete Repair Works within units with Rebars exposed
•Installation of I-beam for water tank support at rooftop (for Blks 344-348)
•Replacement of fire-rated timber door for 3rd service ducts (for Blks 344-348)
•Casting of opening for service ducts (for Blks 344-348)
•Car park works (for Blks 348/349)
•Water service work for relocation and upgrading of meters from PUB
Unit Number Plate
Protem Committee enquired on the unit number plate installation. STL informed that the installation of the unit number plate would commence in Apr 2014.
Schedule of Works
•Installation of New Hose Reel – Completed
•Erection of Brick wall for Dry Riser Duct – Completed
•Replacement of 3rd service Duct to fire rated door – In Progress
•Construction of MC Office – Mechanical Fitting in progress
•Casting of opening in service ducts – Sample completed. To be inspected and approve by RTO on site.
•Replacement of Inspection Door at Top Most Storey – To commence on 2nd week of Apr and target completion in 2nd week of May.
•Repairing of spalling concrete with rebar exposed – To commence in 1st week of Apr for sample unit and target completion of affected units by 2nd week of May.
•Ramp and Public Area Fire Safety Refurbishment – About 80% completed. Target completion in mid-May.
•Installation of Private Hydrant – Completed
•Compartmentalization of Purchased Recess Area – To commence in mid Apr for units which agreed with the compartmentalization work
•Installation of additional water tank at roof top – Pending TC waterproofing contractor to remove the metal roof before commencement
•Installation of water pump at roof top – Pending TC waterproofing contractor to remove the metal roof before commencement
•Car Park Works – Pending PUB Permit regarding Earth Control Measure. Approval was expected to be issued in 2 weeks’ time.
MC office
Protem feedback that the area behind the MC office was untidy with all the contractor’s materials etc. being stored there. STL explained that the area was meant to be a temporary storage space.
Carpark Works
Protem’s Chairman, Mr. Lee requested for details on the number of trees being affected by the car park construction at Blocks 348/349 Hougang Ave 7. Surbana Architect Ms. Jenny informed that in total, there would be 10 numbers of trees to be removed and 13 numbers of trees to be planted at the various locations. The plans showing the affected trees were presented at the meeting.
Protem’s Chairman, Mr. Lee enquired on whether the car park could be shifted further away from Block 348. Surbana Architect Ms. Jenny explained that there would be a site constraint on the distance between the proposed driveway and the block. Nevertheless, Surbana would try to do slight adjustment where possible.
Protem’s Chairman, Mr. Lee requested for STL to level the slope at the lay-by near Blocks 347 and 350. He informed that the Protem has the intention to use these two proposed locations for the guardhouse. STL informed that they would level and re-turf the slope together with other landscaping works at a later date.
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All to note
All to note
All to note
All to note
All to note
All to note
All to note
All to note
Surbana to note
STL to note
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3
3.1
3.2
3.3
3.4
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AOB
Weekend Parking
Regarding the withdrawal of the free weekend parking highlighted by the residents at the previous Protem meeting, Branch explained that this scheme was endorsed by the Adviser and the Protem would need to seek Adviser’s support to remove the free weekend parking scheme.
Managing Agent
HDB updated the meeting that the tender for the managing agent was called on 3 Feb 2014 and closed on 24 Feb 2014 with 2 tenderers submitted – Chambers and Suntec.
(Afternote: The tender for the managing agent was awarded to Chambers Property Management Services Pte Ltd.)
Naming of estate
On the Protem Committee’s query about naming the estate, HDB advised them that this could be done after the legal privatisation.
Carpark works at Block 348
On Mr Leong’s email comment for HDB to indemnify the privatized estate against any law suit or claim arising from earth tremor, soil erosion etc., it was explained at the meeting that HDB does not provide such indemnities. HDB further explained that
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Protem and Branch to note
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Protem to note
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4.0
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There being no other business, the meeting ended at 9pm.
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All to note
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Minutes Prepared by: PRO Jasmine See, STL
Senior Engineer Diana Tan, HDB
EEM Sandy Hong, HDB
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