8TH MINUTES OF PROTEM COMMITTEE MEETING 25 March 2014

PROTEM COMMITTEE MEETING

 PRIVATISATION WORKS FOR HOUGANG AVE 7, HUDC ESTATE

8^TH MINUTES OF PROTEM COMMITTEE MEETING

DATE              :           25^th March 2014 (Tuesday)

TIME               :           7.30pm to 9.00pm

VENUE            :           Hougang Community Club, Conference Room

PRESENT       :           Housing & Development Board – HMG/HMPS

Ms. Diana Tan                                     - Senior Engineer

Housing & Development Board – EAPG

Ms. Sophia Lee                                   - Principal Estate Manager

Ms. Sandy Hong                                 - Executive Estate Manager               

                                   

Housing & Development Board – Carpark Section

Mr. Yeo Eng Yong Andrew                 - Senior Estate Manager

Mr. Tan Joo Ping Jeffrey                     - Principal Administrative Executive

Protem Committee

Mr. Lee Meng Chin                             - Chairman

Mr. Cheong Chee Keong                    - Vice Chairman

Mr. Cheoh Cheng Liam                       - Member

Mr. Kwan Lian Mum                            - Member

M/s Surbana International Consultants Pte Ltd / SIPM Consultants Pte Ltd

Mr. Ng Cheong Kheng                        - Vice President

Ms Jenny Wong                                  - AVP (Architectural)

Mr. Yap Teck Gim                               - Site Supervisor

Mr. Sarkar Mohmmad Mohsio - Site Supervisor

                                    M/s STL Construction Pte Ltd

Mr. Yin Wei                                         - Project Manager

Mr. Solai Saravanan                           - Safety Coordinator

Ms Jasmin See                                   - Public Relations Officer

Absent with Apologies:

Mr. Sulaimi Bin Erpah                         - Surbana M&E Engineer

S/No.	Matters Discussed	Action By
1 1.1	Confirmation of Previous Minutes of Meeting The previous minutes of meeting was confirmed with no amendments.	All to note
2 2.1 2.2 2.3 2.4 2.5 2.6 2.6.1 2.6.2 2.6.3	Briefing by A&A contractor STL Project Manager, Mr. Yin Wei briefed the meeting on the A&A Works as follows: Update of Progress of Works Block Progress of works 344 •Completion of water service works for relocation and upgrading of meter from PUB •Completion of Installation of power point isolator at roof top •Completion of LPS Connection and testing works •Removal of metal roofing, site measurement and preparation for steel structure – in progress •Sealing up of opening in riser using fire proof material – in progress 345 •Completion of water service works for relocation and upgrading of meter from PUB •Completion of Installation of power point isolator at roof top •Completion of LPS Connection and testing works •Removal of metal roofing, site measurement and preparation for steel structure – in progress •Sealing up of opening in riser using fire proof material – in progress 346 •Completion of Installation of power point isolator at roof top •Completion of LPS Connection and testing works •Water service works for relocation and upgrading of meter from PUB – in progress •Removal of metal roofing, site measurement and preparation for steel structure – in progress •Sealing up of opening in riser using fire proof material – in progress 347 •Completion of Installation of power point isolator at roof top •Completion of LPS Connection and testing works •Water service works for relocation and upgrading of meter from PUB – in progress •Removal of metal roofing, site measurement and preparation for steel structure – in progress •Sealing up of opening in riser using fire proof material – in progress 348 •Completion of Installation of power point isolator at roof top •Completion of LPS Connection and testing works •Water service works for relocation and upgrading of meter from PUB – in progress •Removal of metal roofing, site measurement and preparation for steel structure – in progress •Sealing up of opening in riser using fire proof material – in progress 349 •Completion of electrical fitting at MC Office •Completion of painting works for removal panel of existing riser •Completion of LPS connection and testing works •Mechanical Fitting at MC Office – in progress •Carpark Works – in progress 350 •Completion of Installation of power point isolator at roof top •Completion of LPS Connection and testing works •Water service works for relocation and upgrading of meter from PUB – in progress Upcoming works •Replacement of fire-rated Timber Door to Main Door (Outstanding Units) •Replacement of fire-rated Refuse Chute Hopper (Outstanding units) •Erection of Brick Wall for bought over Recess Area (Blk 349) •Replacement of Existing Inspection Door (Top Most Storey) •Spalling Concrete Repair Works within units with Rebars exposed •Installation of I-beam for water tank support at rooftop (for Blks 344-348) •Replacement of fire-rated timber door for 3rd service ducts (for Blks 344-348) •Casting of opening for service ducts (for Blks 344-348) •Car park works (for Blks 348/349) •Water service work for relocation and upgrading of meters from PUB Unit Number Plate Protem Committee enquired on the unit number plate installation. STL informed that the installation of the unit number plate would commence in Apr 2014. Schedule of Works •Installation of New Hose Reel – Completed •Erection of Brick wall for Dry Riser Duct – Completed •Replacement of 3rd service Duct to fire rated door – In Progress •Construction of MC Office – Mechanical Fitting in progress •Casting of opening in service ducts – Sample completed. To be inspected and approve by RTO on site. •Replacement of Inspection Door at Top Most Storey – To commence on 2nd week of Apr and target completion in 2nd week of May. •Repairing of spalling concrete with rebar exposed – To commence in 1st week of Apr for sample unit and target completion of affected units by 2nd week of May. •Ramp and Public Area Fire Safety Refurbishment – About 80% completed. Target completion in mid-May. •Installation of Private Hydrant – Completed •Compartmentalization of Purchased Recess Area – To commence in mid Apr for units which agreed with the compartmentalization work •Installation of additional water tank at roof top – Pending TC waterproofing contractor to remove the metal roof before commencement •Installation of water pump at roof top – Pending TC waterproofing contractor to remove the metal roof before commencement •Car Park Works – Pending PUB Permit regarding Earth Control Measure. Approval was expected to be issued in 2 weeks’ time. MC office Protem feedback that the area behind the MC office was untidy with all the contractor’s materials etc. being stored there. STL explained that the area was meant to be a temporary storage space.  Carpark Works Protem’s Chairman, Mr. Lee requested for details on the number of trees being affected by the car park construction at Blocks 348/349 Hougang Ave 7. Surbana Architect Ms. Jenny informed that in total, there would be 10 numbers of trees to be removed and 13 numbers of trees to be planted at the various locations. The plans showing the affected trees were presented at the meeting. Protem’s Chairman, Mr. Lee enquired on whether the car park could be shifted further away from Block 348. Surbana Architect Ms. Jenny explained that there would be a site constraint on the distance between the proposed driveway and the block. Nevertheless, Surbana would try to do slight adjustment where possible. Protem’s Chairman, Mr. Lee requested for STL to level the slope at the lay-by near Blocks 347 and 350. He informed that the Protem has the intention to use these two proposed locations for the guardhouse. STL informed that they would level and re-turf the slope together with other landscaping works at a later date.	All to note All to note All to note All to note All to note All to note All to note All to note Surbana to note STL to note
3 3.1 3.2 3.3 3.4	AOB       Weekend Parking Regarding the withdrawal of the free weekend parking highlighted by the residents at the previous Protem meeting, Branch explained that this scheme was endorsed by the Adviser and the Protem would need to seek Adviser’s support to remove the free weekend parking scheme. Managing Agent HDB updated the meeting that the tender for the managing agent was called on 3 Feb 2014 and closed on 24 Feb 2014 with 2 tenderers submitted – Chambers and Suntec. (Afternote: The tender for the managing agent was awarded to Chambers Property Management Services Pte Ltd.) Naming of estate On the Protem Committee’s query about naming the estate, HDB advised them that this could be done after the legal privatisation. Carpark works at Block 348 On Mr Leong’s email comment for HDB to indemnify the privatized estate against any law suit or claim arising from earth tremor, soil erosion etc.,  it was explained at the meeting that HDB does not provide such indemnities. HDB further explained that Singaporewas not within the earthquakes zone and it was not mandatory for designs to take into account tremor effect considerations. The car park works at Blks 348/349 were carried out in accordance/compliance with current norms and regulatory guidelines.	Protem and Branch to note All to note Protem to note All to note
4.0	There being no other business, the meeting ended at 9pm.	All to note

Minutes Prepared by: PRO Jasmine See, STL

Senior Engineer Diana Tan, HDB

EEM Sandy Hong, HDB