Hg7(N3)HUDC Updates to Residents 12 Jun 2014

1. Gantries at 347(Main) and 344

It is important to erect Barriers/ Gantries to prevent unauthorised/illegal parking in our estate upon legal Privatisation. Protem and HDB are in collaboration to source for Vendors to set up Barriers/Gantries as Protem lacks legal entity to act.

Pending Gantries installation, Protem proposed to HDB to erect signage of “Private estate” at strategic locations to discourage trespasses and illegal parking including Sundays and Public Holidays. Car decals will be issued to car owners. Outsider unauthorised parking will be dealt with.

2. Boundary Fencing

This is dependent on the quantum of Sinking Fund transferred to us from AHPETC(TC). We propose 2 Gantries and 6 side gates with or without closed circuit camera. This issue will be discussed in the MCST AGM. Please have a balanced view from different angles.

3. Parking Charges and Monthly maintenance fee

HDB will explain in their circular to Residents in due course.

4. Common Area Defects

Block representatives have conducted a walk about with HDB and Managing Agent
on 24 May 2014, to inspect defects in each block. Prior to this inspection, photos of defects were sent to TC for repair purposes. The consolidated defects of the 7 blocks were sent out in late May to TC GM Ms How Weng Fan with copy to Mr Png Eng Huat for their perusal. Repair work is in progress until this week. Officially on 13 Jun 2014 TC will cease responsibility and hand over to Interim Manager HDB acting as Management Corporation for the first 90 days, with an appointed Managing Agent (MA) to carry out daily maintenance. HDB will be the Caretaker for the interim period of 3 months. Eventually, a Management Corporation will be formed to oversee all future maintenance and improvements.

5. Sinking Fund

In Aug 2011 we were informed that our Estate’s audited Sinking Fund was S$1,074,940 as at 31 Mar 2010. Subsequently almost every 3 months we pursued TC to update us, and seek clarification for segregation of Accounts from the HDB Clusters after HDB/MND Privatisation Notification dated 30 Jul 2010. TC was slow to respond despite Protem meeting MP Mr Png Eng Huat at his meet the people session on several occasions. Finally in a recent meeting with Png and TC GM How Weng Fan, How said there is no requirement in the Town Council Act to segregate accounts. Png revealed verbally an unaudited figure of S$328,000 as at 31 Dec 2013 .

Given that there may be major expenditures in the past few years, there were also monthly contributions from every household of 286 units. Protem felt the amount is far too low. This Sinking Fund issue will be tabled in the MCST AGM.

6. New Carpark at 348/349

This new carpark is a replacement of 17 lots at 344 rendered obsolete in view of boundary line and future fencing of Estate. It comes under HDB purview and expense. HDB and project consultant Surbana International has made preliminary surveys on 4 sites and found that this is the best site in terms of underground pipes and Singtel cable clearance , plot size, nearness and minimum disturbance to Residents. The new car park, scheduled to be completed by 25 Jun 2014, will add a maximum 14 new lots and 1 handicap lot to Sector 2 comprising 347, 348, 349 and 350 which has 195 lots (196 lots but 1 lot converted to handicap at 347) After completion it will have 209 lots excluding 3 layby lots(visitor and service truck to register before proceeding) near 347 beside future guard house to cater to 214 households.

Sector 1 comprising 344, 345 and 346 after removal of 17 lots, still has 90 lots available for 72 households, more than sufficient. Sector 1 and sector 2 are not inter crossable by car.

7. Others

a. Fire safety compliance installation are in progress. Main Contractor STL installed 5 hosereel water tanks on roof top of the 5 low rise blocks for fire fighting purpose. 349 and 350 will be installed with water pumps connected to existing water tanks. Installation completion is expected by end Jun.

b. Proposed Name for branding our Privatised Estate. Kindly submit your favourite fresh names for consideration, 3 choices per household via Website below.

c. Block Name/Number. Please suggest as well as it should be discussed in AGM.

d. AHPETC and HDB Signage should preferably be replaced by our own design in due course.

We want your feedback and suggestion, feel free to write to us via the Website http://hg7hudc.blogspot.sg on the Tab "Feedback". If you find it difficult to access, please email to mcst4013@gmail.com

We will respond only to the Owners who identify themselves indicating block and unit numbers, and at least one contact (Email or phone).

Thank you, with best regards.

Protem Committee

For Privatisation of Hg7(N3)HUDC

8TH MINUTES OF PROTEM COMMITTEE MEETING 25 March 2014

PROTEM COMMITTEE MEETING

 PRIVATISATION WORKS FOR HOUGANG AVE 7, HUDC ESTATE

8^TH MINUTES OF PROTEM COMMITTEE MEETING

DATE              :           25^th March 2014 (Tuesday)

TIME               :           7.30pm to 9.00pm

VENUE            :           Hougang Community Club, Conference Room

PRESENT       :           Housing & Development Board – HMG/HMPS

Ms. Diana Tan                                     - Senior Engineer

Housing & Development Board – EAPG

Ms. Sophia Lee                                   - Principal Estate Manager

Ms. Sandy Hong                                 - Executive Estate Manager               

                                   

Housing & Development Board – Carpark Section

Mr. Yeo Eng Yong Andrew                 - Senior Estate Manager

Mr. Tan Joo Ping Jeffrey                     - Principal Administrative Executive

Protem Committee

Mr. Lee Meng Chin                             - Chairman

Mr. Cheong Chee Keong                    - Vice Chairman

Mr. Cheoh Cheng Liam                       - Member

Mr. Kwan Lian Mum                            - Member

M/s Surbana International Consultants Pte Ltd / SIPM Consultants Pte Ltd

Mr. Ng Cheong Kheng                        - Vice President

Ms Jenny Wong                                  - AVP (Architectural)

Mr. Yap Teck Gim                               - Site Supervisor

Mr. Sarkar Mohmmad Mohsio - Site Supervisor

                                    M/s STL Construction Pte Ltd

Mr. Yin Wei                                         - Project Manager

Mr. Solai Saravanan                           - Safety Coordinator

Ms Jasmin See                                   - Public Relations Officer

Absent with Apologies:

Mr. Sulaimi Bin Erpah                         - Surbana M&E Engineer

S/No.	Matters Discussed	Action By
1 1.1	Confirmation of Previous Minutes of Meeting The previous minutes of meeting was confirmed with no amendments.	All to note
2 2.1 2.2 2.3 2.4 2.5 2.6 2.6.1 2.6.2 2.6.3	Briefing by A&A contractor STL Project Manager, Mr. Yin Wei briefed the meeting on the A&A Works as follows: Update of Progress of Works Block Progress of works 344 •Completion of water service works for relocation and upgrading of meter from PUB •Completion of Installation of power point isolator at roof top •Completion of LPS Connection and testing works •Removal of metal roofing, site measurement and preparation for steel structure – in progress •Sealing up of opening in riser using fire proof material – in progress 345 •Completion of water service works for relocation and upgrading of meter from PUB •Completion of Installation of power point isolator at roof top •Completion of LPS Connection and testing works •Removal of metal roofing, site measurement and preparation for steel structure – in progress •Sealing up of opening in riser using fire proof material – in progress 346 •Completion of Installation of power point isolator at roof top •Completion of LPS Connection and testing works •Water service works for relocation and upgrading of meter from PUB – in progress •Removal of metal roofing, site measurement and preparation for steel structure – in progress •Sealing up of opening in riser using fire proof material – in progress 347 •Completion of Installation of power point isolator at roof top •Completion of LPS Connection and testing works •Water service works for relocation and upgrading of meter from PUB – in progress •Removal of metal roofing, site measurement and preparation for steel structure – in progress •Sealing up of opening in riser using fire proof material – in progress 348 •Completion of Installation of power point isolator at roof top •Completion of LPS Connection and testing works •Water service works for relocation and upgrading of meter from PUB – in progress •Removal of metal roofing, site measurement and preparation for steel structure – in progress •Sealing up of opening in riser using fire proof material – in progress 349 •Completion of electrical fitting at MC Office •Completion of painting works for removal panel of existing riser •Completion of LPS connection and testing works •Mechanical Fitting at MC Office – in progress •Carpark Works – in progress 350 •Completion of Installation of power point isolator at roof top •Completion of LPS Connection and testing works •Water service works for relocation and upgrading of meter from PUB – in progress Upcoming works •Replacement of fire-rated Timber Door to Main Door (Outstanding Units) •Replacement of fire-rated Refuse Chute Hopper (Outstanding units) •Erection of Brick Wall for bought over Recess Area (Blk 349) •Replacement of Existing Inspection Door (Top Most Storey) •Spalling Concrete Repair Works within units with Rebars exposed •Installation of I-beam for water tank support at rooftop (for Blks 344-348) •Replacement of fire-rated timber door for 3rd service ducts (for Blks 344-348) •Casting of opening for service ducts (for Blks 344-348) •Car park works (for Blks 348/349) •Water service work for relocation and upgrading of meters from PUB Unit Number Plate Protem Committee enquired on the unit number plate installation. STL informed that the installation of the unit number plate would commence in Apr 2014. Schedule of Works •Installation of New Hose Reel – Completed •Erection of Brick wall for Dry Riser Duct – Completed •Replacement of 3rd service Duct to fire rated door – In Progress •Construction of MC Office – Mechanical Fitting in progress •Casting of opening in service ducts – Sample completed. To be inspected and approve by RTO on site. •Replacement of Inspection Door at Top Most Storey – To commence on 2nd week of Apr and target completion in 2nd week of May. •Repairing of spalling concrete with rebar exposed – To commence in 1st week of Apr for sample unit and target completion of affected units by 2nd week of May. •Ramp and Public Area Fire Safety Refurbishment – About 80% completed. Target completion in mid-May. •Installation of Private Hydrant – Completed •Compartmentalization of Purchased Recess Area – To commence in mid Apr for units which agreed with the compartmentalization work •Installation of additional water tank at roof top – Pending TC waterproofing contractor to remove the metal roof before commencement •Installation of water pump at roof top – Pending TC waterproofing contractor to remove the metal roof before commencement •Car Park Works – Pending PUB Permit regarding Earth Control Measure. Approval was expected to be issued in 2 weeks’ time. MC office Protem feedback that the area behind the MC office was untidy with all the contractor’s materials etc. being stored there. STL explained that the area was meant to be a temporary storage space.  Carpark Works Protem’s Chairman, Mr. Lee requested for details on the number of trees being affected by the car park construction at Blocks 348/349 Hougang Ave 7. Surbana Architect Ms. Jenny informed that in total, there would be 10 numbers of trees to be removed and 13 numbers of trees to be planted at the various locations. The plans showing the affected trees were presented at the meeting. Protem’s Chairman, Mr. Lee enquired on whether the car park could be shifted further away from Block 348. Surbana Architect Ms. Jenny explained that there would be a site constraint on the distance between the proposed driveway and the block. Nevertheless, Surbana would try to do slight adjustment where possible. Protem’s Chairman, Mr. Lee requested for STL to level the slope at the lay-by near Blocks 347 and 350. He informed that the Protem has the intention to use these two proposed locations for the guardhouse. STL informed that they would level and re-turf the slope together with other landscaping works at a later date.	All to note All to note All to note All to note All to note All to note All to note All to note Surbana to note STL to note
3 3.1 3.2 3.3 3.4	AOB       Weekend Parking Regarding the withdrawal of the free weekend parking highlighted by the residents at the previous Protem meeting, Branch explained that this scheme was endorsed by the Adviser and the Protem would need to seek Adviser’s support to remove the free weekend parking scheme. Managing Agent HDB updated the meeting that the tender for the managing agent was called on 3 Feb 2014 and closed on 24 Feb 2014 with 2 tenderers submitted – Chambers and Suntec. (Afternote: The tender for the managing agent was awarded to Chambers Property Management Services Pte Ltd.) Naming of estate On the Protem Committee’s query about naming the estate, HDB advised them that this could be done after the legal privatisation. Carpark works at Block 348 On Mr Leong’s email comment for HDB to indemnify the privatized estate against any law suit or claim arising from earth tremor, soil erosion etc.,  it was explained at the meeting that HDB does not provide such indemnities. HDB further explained that Singaporewas not within the earthquakes zone and it was not mandatory for designs to take into account tremor effect considerations. The car park works at Blks 348/349 were carried out in accordance/compliance with current norms and regulatory guidelines.	Protem and Branch to note All to note Protem to note All to note
4.0	There being no other business, the meeting ended at 9pm.	All to note

Minutes Prepared by: PRO Jasmine See, STL

Senior Engineer Diana Tan, HDB

EEM Sandy Hong, HDB

                                   

Notice of Privatisation

HOUGANG (N3) HUDC ESTATE (Hougang Avenue 7) PRIVATISATION

Dear Fellow residents,

"Welcome back!" We have a "New LOOK!"
From now onwards, we will be updating the progress through our website. Please do inform your neighbours about our new website.

You can post your feedback on the page "Feedback to Protem Committee".

For those who are not able to access to Internet, email to us so that we will find a way to communicate with you. Thanks.


Kindest regards,
HUDC (N3) Protem Committee

HDB-PROTEM 7th Progress Meeting Minutes Dated 27 Jan. 2014

HDB-PROTEM COMMITTEE MEETING

A & A WORKS FOR PRIVATISATION OF HUDC ESTATE

AT HOUGANG AVENUE 7

 

7^TH MINUTES OF HDB- PROTEM COMMITTEE MEETING

 

DATE              :           27^th January 2014 (Monday)

 

TIME               :           7.00pm to 8.45pm

 

VENUE            :           Hougang Community Club, Conference Room

 

PRESENT       :           Protem Committee

Mr. Lee Meng Chin                             - Chairman

Mr. Cheong Chee Keong                    - Vice Chairman

Ms. Helen Kuen                                  - Treasurer

Mr. Cheoh Cheng Liam                       - Member

Mr. Kwan Lian Mum                            - Member

Ms. Ruth Lee                                       - Member

Ms. Christiana Chang                         - Member

 

Residents of Hougang Ave 7

Ms. Agnes Yuen                                  - Block 344

Mr. Tay Leong Kiat                              - Block 345

Mr. Jailani A Rahim                             - Block 346

Ms. Sharon Chia                                 - Block 348

Mr. Stephen Ng                                   - Block 349

Mr. Joseph                                          - Block 349

Ms. Adeline Kueh                                - Block 349

Mr. Tan Aik Chua                                - Block 349

Mr. Tan Cheow Beng                          - Block 349

Mr. Jimmy Goh                                    - Block 350

Mr. Yang Y.C                                      - Block 350

Mr. Jason Loo                                     - Block 350

 

Housing & Development Board

Ms. Carine Tan                                   - Principal Engineer

Ms. Diana Tan                                     - Senior Engineer

Ms. Sophia Lee                                   - Principal Estate Manager

Ms. Sandy Hong                                 - Estate Manager

Mr. Tan Joo Ping Jeffrey                     - Principal Administrative Executive

 

 

M/s Surbana International Consultants Pte Ltd / SIPM Consultants Pte Ltd

Mrs. Evelyn Chua                                - Project Director

Mr. Ng Cheong Kheng                        - Vice President

Ms. Jenny Wong                                 - AVP (Architectural)

Mr. Yap Teck Gim                               - Site Supervisor

 

 

 

 

                                    M/s STL Construction Pte Ltd

Mr. Jason Ng                                      - Project Director        

Mr. Song Wen Bin                               - Project Coordinator

Ms. Jasmin See                                  - Public Relations Officer

Ms. Jess Chee                                    - Public Relations Officer

 

 

Absent with Apologies:

Mr. Sulaimi Bin Erpah                         - Surbana M&E Engineer

Mr. Yin Wei                                         - STL Project Manager

 

S/No.	Matters Discussed	Action By
1 1.1	Confirmation of Previous Minutes of Meeting The previous minutes of meeting was confirmed with no amendments.	All to note
2       2.1                                                                                                                                                                                             2.2                                 2.3	Briefing by A&A contractor Project Director, Mr. Jason Ng, briefed the meeting on the A&A works as follows:   Update on Progress of Works   Block Progress of works 344   ·Completion of Lightning Protection System installation •Completion of replacement of fire-rated timber door and refuse chute hopper •Completion of installation of steel railing for existing staircases steps •Completion of piping works installation for hose reel system •Completion of Emergency Lights & Exit Lights installation •Completion of underground piping installation for fire hydrant •Completion of car park lots construction works •Completion of Switchboard Modification 345 ·Completion of Lightning Protection System installation •Completion of replacement of fire-rated timber door and refuse chute hopper •Completion of installation of steel railing for existing staircases steps •Completion of piping works installation for hose reel system •Completion of Emergency Lights & Exit Lights installation •Completion of underground piping installation for fire hydrant •Completion of Switchboard Modification 346 ·Completion of Lightning Protection System installation •Completion of replacement of fire-rated timber door and refuse chute hopper •Completion of installation of steel railing for existing staircases steps •Completion of piping works installation for hose reel system •Completion of Emergency Lights & Exit Lights installation •Completion of Switchboard Modification 347 ·Completion of Lightning Protection System installation •Completion of replacement of fire-rated timber door and refuse chute hopper •Completion of installation of steel railing to existing staircases steps •Completion of piping works installation for hose reel system •Completion of Emergency Lights & Exit Lights installation •Completion of underground piping installation for fire hydrant •Modification of Switchboard – in progress •Construction of carpark works – in progress 348 ·Completion of Lightning Protection System installation •Completion of replacement of fire-rated timber door and refuse chute hopper •Completion of installation of steel railing for existing staircases steps •Completion of piping works installation for hose reel system •Completion of Emergency Lights & Exit Lights installation •Completion of underground piping installation for fire hydrant •Modification of Switchboard – in progress 349 •Completion of dry riser brick wall erection at lift lobby      •Completion of brick-up to Breeching Inlet for new Dry Riser at ground floor •Completion of piping works for new hose reel •Completion of replacement of fire-rated timber door and refuse chute hopper •Completion of sealing of door opening for store-rooms •Completion of new lightings installation and power at Lift Motor Room •Completion of installation of Breeching Inlet for new Dry Riser at ground floor •Completion of Emergency Lights & Exit Lights installation •Completion of underground piping installation for fire hydrant ·Completion of Lightning Protection System installation •Painting works for MC Office – in progress •Installation of removable panel for riser ducts – in progress •Modify switchboard – in progress 350 •Completion of piping works for new hose reel •Completion of replacement of fire-rated timber door and refuse chute hopper Completion of dry riser brick wall erection at lift lobby & corridor •Completion of Breeching Inlet for new Dry Riser at  ground floor •Completion of sealing of door opening for store rooms •Completion of Emergency Lights & Exit Lights installation •Completion of new lightings installation and power at lift motor room •Completion of underground piping installation for fire hydrant •Completion of removable panel for riser ducts installation •Modify switchboard – in progress •Installation of cabinet for hose reel – in progress   Upcoming works •Replacement of Main Door to Fire-rated Timber Door (Outstanding Units) •Replacement of Refuse Chute Hopper to fire-rated Refuse Chute Hopper (Outstanding units) •Compartmentalisation of purchased Recess Area (Block 349) •Replacement of Existing Refuse Chute Door (Top Most Storey) •Spalling Concrete Repair Works within units with rebars exposed •Installation of underground piping works for fire hydrant (Blocks 344 to 350) •Installation of lightning protection system (Blocks 349 & 350) •Installation of I-beam for water tank support at rooftop (Blocks 344 to 348) •Replacement of fire rated timber door for 3rd service ducts (Blocks 344 to 348) •Casting of opening for service ducts (Blocks 344-348) •Car park works   •Water service work for relocation and upgrading of meters from PUB   Unit Number Plate The colour selection of the unit number plate was confirmed at the meeting. Ø      Black base with white numbering	All to note                                 All to note                                                                                                                                                                                                     All to note                                 All to note
3.0   3.1       3.2           3.3             3.4                 3.5                     3.6	Feedbacks from Protem Committee/Residents   Car park works at Block 347 Protem feedback that the turfing was unevenly done. STL Mr. Song informed the meeting that he would look into the issue.   Bicycles Parking Condition at Block 350 On a resident’s feedback on the bicycles parking condition at the void deck of Block 350, HDB informed that this matter would be under the Town Council’s purview and would assist to forward the feedback to the Town Council.   Service Duct Doors along corridor On a resident’s feedback that the service duct doors along corridor at the high rise blocks were infested with termites, HDB informed that this issue would be under the Town Council’s purview and would assist to forward the feedback to the Town Council.     Spalling Concrete Protem Chairman, Mr. Lee enquired on the commencement date of the spalling concrete repair works. STL PD, Mr. Jason informed that it would commence in Mar 2014. HDB further clarified that the repair works would only be carried out within units where rebars were exposed. For other spalling concrete in the units, HDB explained that the owners would have to get them repaired at their cost, as the maintenance within the HUDC flats were the owners’ responsibility.   Fire-rated Door and Riser Duct In response to a resident’s query on the installation of fire-rated main door, Architect Ms. Jenny explained that it was evaluated based on the fire code that any units of less than 3m from the fire escape route would be required to be installed with a fire-rated main door.   As to why the entire riser duct doors were not replaced to fire-rated doors, Architect Ms. Jenny explained that it was similar to the replacement of fire-rated main door, only those of less than 3m from the fire escape route would need to be replaced.   Driveway into car park at Block 350 Residents expressed their concerns on a blind spot along the driveway turning into Block 350 car park and requested for Branch to study the possibility of installing a mirror to prevent accidents from occurring.	STL to note       HDB to note           HDB to note             All to note                 All to note         All to note           Branch to note
4.0   4.1                                                                       4.2                        4.3	Car Park Options   Surbana Architect, Ms. Jenny briefed the meeting on the following car park options to construct the replacement lots:   (a)      Blocks 348 and 349 Hougang Ave 7 Surbana explained that this was the recommended original proposed location to construct the replacement lots as it was technically the most feasible location with sufficient buffer from the units’ window to the car park and no existing underground services affected. Construction works at this location would take an estimated 4 months to complete.   (b)      Block 350 Hougang Ave 7 Surbana explained that for this option, there would be one telephone manhole affected and works would be required to either divert or lower the services. The turf area in front of Block 350 was also insufficient to accommodate all the replacement lots and some lots would have to be constructed at the rear of Block 350, where a retaining wall would be required.  Further to that, the car lots to be constructed at rear of Block 350 would be in close proximity of less than 5m to the units’ window. Hence, it was not recommended.   (c)     Block 345 Hougang Ave 7 Surbana explained that similarly for this option, telephone manholes would be affected and works would be required to either divert or lower the services. Car lots would also be in close proximity of less than 5m to the units’ window and ground units would be impacted by the shining of car headlights directly into their bedroom. Hence, it was not recommended.   (d)      Blocks 348/349 and rear of 350 Hougang Ave 7 Surbana explained that as the car lots would still be in close proximity of less than 5m to the units’ window and a retaining wall would be required at the rear of Block 350, it was not recommended. In addition, more disturbances to the residents would be created as works would be carried out at two locations.   On a resident’s query on the need to construct additional car lots for the estate, HDB explained that LTA’s guideline for providing car lots was 1 car space per residential unit. There were 286 dwelling units in the estate and based on LTA’s guideline, only 286 car lots would be required. However, as the estate initially had 304 car lots, HDB would replace an equivalent quantity of car lots. Protem Lee explained that totality of 304-17=287(after fencing) car lots seem more than enough for 286 Households, But Sector 2 comprising Blocks 347, 348, 349 and 350 have 214 Households with only 199 car lots. Sector 1 of Blocks 344, 345 and 346 are not inter-crossable with Sector 2 by car. Factually Sector 2 is short of 15 lots.   Meeting noted the evaluation of the various car park options and it was agreed to proceed with the car park works based on the recommended original proposed location at Blocks 348 and 349 Hougang Ave 7.	All to note                                                                       All to note             All to note
5.0   5.1           5.2             5.3	AOB   Weekend Parking Residents feedback their concerns on non-HUDC residents taking advantages of the free weekend parking at the estate, resulting in insufficient car parking lots for the HUDC residents. Branch was requested to carry out enforcement and review on the free weekend parking policy.   Linkway at Block 350 which leads to bus stop Meeting noted that the retention of the linkway would be subjected to terms and conditions from SLA which includes that the MCST would need to obtain a Temporary Occupational Licence (TOL) from SLA upon legal privatisation and also be responsible for the maintenance of the whole linkway structure.   Staircase/Footpath Structures HDB highlighted on the existing staircase/footpath structures which would be affected by future fencing of the estate, i.e. structures which straddle across the estate boundary.   Protem requested for HDB to retain the existing staircase structure which leads from Block 349 to 353 as Protem had the intention to install a gate at the location.   It was agreed at the meeting for HDB to remove the rest of the affected structures subject to confirmation by Protem Committee before 5 Apr 2014 After highlighting to Residents.	Branch to note           All to note             All to note
6.0	There being no other business, the meeting ended at 8.45 pm.	All to note